It may seem obvious but project management is a key component of any IT installation. The days of hoping for the best have long gone, hope is not a strategy when your business is concerned. You probably use project management in your everyday life without realising it. IT projects don’t have to overrun or run over budget!
What is project management? It basically provides a framework to help you accomplish your goals, every project is different, but all share their beginning as an idea that needs to be completed.
A project has a few distinct phases that should be worked through. If you use these consistently you have a chance on delivering projects as expected.
1. Project definition
Develop the reason you are doing the project looking at the return on investment it may bring. This doesn’t need to be “saving money” it could be to “improve home worker functionality”. This will then help identify the strategy and skills needed to complete the project
Break the project down into a sequence of activities to help with an overview of the project. Distribute this to the project team to digest and understand what they are involved with.
3. Detailed planning
Once the overview is in place begin to detail the specifications for each of the key activities. Agree each activity objective with the staff involved, budget accordingly and create an overall summary that can be used during the implementation.
Once work commences you need to coordinate the project team. This includes monitoring progress, quality, time and costs. Keep tabs on feedback for each activity and resolve any issues / problems that may delay the projects progress.
5. Post implementation review
This is important, this is where you can deconstruct the project and see how successful it was. By managing and monitoring a project while it is being implemented, successes and failures can be identified. Use this as the basis of feedback both good and bad, it can help identify any weaknesses in the planning or implementation that may help on your next project.
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